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Google Bulldoze offers many great features to help you lot work smarter, quicker and more efficiently with your colleagues. For example, sharing a Google Drive file with someone bypasses the need to send it as an e-mail attachment. Yous can share files up to x GB in size from Google Bulldoze; nevertheless, you can only attach files upwardly to 25 MB in Gmail. Sharing Google Docs, Sheets or Slides with your colleagues makes it easy to ensure that each person has access to the same and most up-to-date version.

It has non been and so easy, on the other hand, to share Google Drive files exterior your organisation with customers or clients who do not use Google Apps, or with someone who does not have a Google Account. It's going to become much easier moving forward, according to Google's recent announcement that Docs, Slides and Drawings will not require sign in for recipients to view the file. The update is rolling out slowly to Rapid Release domains.

In this post we will review the post-obit topics regarding sharing with non-Google accounts in Google Bulldoze:

• Later the Update
• Prior to the Update
• Google Apps Admin control

After the Update

Docs, Slides and Drawings tin can be shared outside your domain to users who exercise not take a Google account, therefore they volition not be required to sign in to view the file. This ways that when the document visibility is set to Individual for Docs, Slides and Drawings, a non-Google user can receive the invitation and click on the sharing link to view the file without the demand to create a Google account and sign in. This functionality is only possible if Google Apps administrators allow sharing outside the domain to users who do not have a Google account associated with their email accost.

When Google Docs, Slides or Drawings are shared explicitly with a recipient who does not have a Google account, the user is listed in the sharing settings window with an envelope next to their email address. An envelope next to the email address can exist interpreted as a sharing invitation that you have provided to a non-Google user. The user is existence invited to view the file without the need to sign in, which means that anyone else who is provided the sharing link will as well have permission to view the file without signing in to a Google business relationship. This will be the case until the person y'all have explicitly shared the Dr. with creates a Google account and accepts/uses the invitation.

If your file includes confidential or private data, we recommend existence cautious well-nigh providing access to non-Google users. If you are worried that the recipient might frontwards the sharing link to others, thus providing unauthorized access to your file, you may want to avoid providing them a sharing invitation. The Docs sharing settings window will not display whatsoever users who take viewed your file without signing in with a Google account.

In the screenshot below, we have shared a Google Physician with a user who has an Outlook email business relationship that is not associated with a Google business relationship. With Google'southward new update, the user can click on the link they receive via electronic mail to view the file.

The recipient (Outlook user in the example) has been provided Tin edit permission, withal, editing or commenting will only be allowed afterwards signing in with a Google business relationship. Afterward creating a Google business relationship, the sharing settings window indicates that the invitation has been used. Additionally, the user's Google account (created to be linked with their existing Outlook electronic mail address) is listed nether "Who has access" in the Google Docs sharing settings window. When you lot hover over the user's Google business relationship, you lot tin can view whose invitation was used to access the file. No other accounts will have access to this file with that invitation.

For more data on this update and other enhancements to Google Apps, check out the Google Apps Release Agenda.

Prior to the Update

When sharing to a non-Google user, you lot can set certificate visibility to one of the options that do not crave sign-in. If the certificate doesn't include private or confidential data, information technology may be an option to change the document visibility to 'Public on the web' or 'Anyone with the link,' both of which do not require signing into a Google account to access. Depending on the highest level of sharing permitted for your domain, you lot may non see those options. Google Apps administrators determine the highest level of sharing permitted for your domain and can disable sharing outside your organization altogether, in which example, 'Anyone with the link' and 'Public on the web' are not visibility options.

If you need to continue your certificate visibility set to 'Individual,' any users provided access to it will be required to sign in using a Google account. Fortunately, information technology is gratuitous and simple to create a Google Business relationship, which provides admission to Google Drive and other Google products. Plus, yous can even create a Google account using a non-gmail email accost.

Still, information technology'south less than ideal to ask a client to go through the extra steps of creating a new account just to view your file, which is why Google's update benefits users who want to share outside their arrangement.

Google Apps Admin control

Google Apps administrators tin can choose whether users can share outside their organisation. If you desire to allow sharing outside the domain, but limit sharing to only those with a Google account, you can configure your Google Drive sharing settings accordingly.

Google Apps admins can disable sharing outside the domain to people without a Google account associated with their e-mail address. In the Admin Panel, click on Drive and and so Sharing. In the Sharing options section, deselect the checkbox adjacent to 'Allow users to share outside the domain to people who are not using a Google account.'

If y'all disable sharing exterior your domain to non-Google accounts, users will receive an Error alert if they endeavour to share with someone who does not have a Google account associated with their email address.

Check out the Admin support page on document sharing settings for additional data.

If yous have any questions regarding the information provided in this post, please leave a annotate beneath. If yous are interested in scheduling Google Bulldoze training for your organisation, or just want to learn more than well-nigh Dito'southward change management services, please visit the Change Management & Training department of our website.

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Source: https://www.ditoweb.com/2013/10/sharing-with-non-google-accounts-in/

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